Administrator Vacancies
2i Recruit Reference 2i1366
| Job type: | 8.40 - 5 |
| Title: | Administrator |
| Reference: | 2i1366 |
| Location: | Godalming |
| Working hours: | 8.40 - 5 |
| Description: | Administrator - Godalming - £17k Our client is currently experiencing rapid growth and is looking for an administrator to join their busy team. Main responsibilities of the role include; To assist departments managers in general administration including; - Filing - Data Entry - Answering incoming calls - To maintain stationary stocks and keep stationary cupboard clean and tidy. - Complete holiday bookings on Personnel System and intranet. - Company Cars, including short term hire, quotations, P46 tax forms and monitor use of company’s pool cars. - Open, sort and distribute daily mail and prepare the outgoing mail for collection, including special deliveries, recorded deliveries, organising Citilink collections and franking of the normal post items; ensuring that sufficient postage is available on the franking machine. - Receive visitors and make comfortable offering tea, coffee or water while contacting the correct Hawco person. - Act as Receptionist with responsibility for dealing with incoming telephone calls, faxes, visitors and deliveries. - Co-ordinate the booking of internal meeting rooms set up rooms for meetings including organising tea, coffee, water, lunches. Clean up meeting rooms after meetings. Ensure that the meeting rooms are kept presentable. - Coordinate and support travel bookings for Hotels, flights and general travel especially for the MD. - Other duties that may be required to ensure the efficient running of the Company’s business. Own car is necessary due to location |
| Salary or rate: | £17000 |
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2i Recruit Reference 2i1365
| Job type: | 9 - 5.30 |
| Title: | Administrator |
| Reference: | 2i1365 |
| Location: | Guildford |
| Working hours: | 9 - 5.30 |
| Description: | Administrator - Guildford - £18 - 20k Our successful client is looking for an experienced Administrator with excellent IT skills in Word, Excel and Powerpoint to join their busy and rapidly growing team. The main responsibitiles of the role include; - Office Administration - Providing Secretarial and other PA support to the company and Directors as required; - Telephone answering, filtering calls as appropriate; - Supporting the Office Manager as required; - Ensuring that all filing systems and registers are maintained and updated where appropriate; - Managing cost effective procurement of required office consumables and provisions; - Arranging maintenance activities as required; - Office environment management; - Maintaining a clean office environment; - Organising meeting room requests and welcoming guests; - Opening post where appropriate and distributing as required; - Managing communication of staff whereabouts; - Supporting training and staff development; - IT Support including back up of systems and maintenance of licences; - Report/Document/Proposal/Letter production support including report binding as required; - Template Management. - Finance Administration including: - Maintaining updated timesheet information as required; - Processing of invoices and bills as required; - Obtaining, checking and entering expenses as required; - Maintaining spreadsheets as required; - Preparing information for monthly reports, as required; - Support Office Manager to ensure all Finance requirements are met. - Bid and Opportunity Management - Action emails from potential customers and enter details into database; - Distribute and monitor as required and action accordingly; - Ensure all opportunity bid/no bids responses are actioned. - Contract Management - Support the Contract Manager in ensuring all Purchase Orders and Contract Documentation has been received, entered on database and filed accordingly. - Preparing mail-shots and following any leads as required; - Maintenance of contacts database. - Quality Administration - Assisting Quality Manager as appropriate. - Health & Safety - Supporting Health & Safety Manager in ensuring that all requirements are met. - Environment - Supporting Environment Manager in ensuring that all requirements are met. - The Office Administrator will report to the Office Manager who will provide day to day direction. Skills The following are required:- Excellent organisational skills; Excellent communication skills; Excellent numerical skills; Ability to problem solve; Ability to use own initiative; Ability to manage tasks with minimum supervision; Excellent MS Office 2007 skills (Word, Excel, PowerPoint, Access); Ability to create and use Templates including formatting styles; Excellent written English; Excellent attention to detail; Good typing skills. Fantastic opportunity! |
| Salary or rate: | £18000 - 20000 |
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