Administrator Vacancies
2i Recruit Reference 2i1748
| Job type: | 9-5.30pm |
| Title: | Learning & Development Senior Administrator |
| Reference: | 2i1748 |
| Location: | Guildford |
| Working hours: | 9-5.30pm |
| Description: | Senior Administrator - Guildford £25k-£27k Our prestigious blue chip company based in Guildford is looking for a Learning and Development Senior Administrator to provide support across a range of areas liaising with the business as well as the HR centre. Duties of the role include:- Manage bi-annual training campaigns Support internal universities, Graduate Onboarding Support on the job development initiatives Collate monthly Management Information on L&D (training uptake, budget monitoring, feedback, calendar offerings etc) Practice support Support event management Support Capability and knowledge management Content Management Manage intranet website for the Consulting Service Line Support Credential and CV's update management (ongoing and campaigns) Support Consulting Service Line employee surveys online Communications Create Consulting Service Line Emails such as new joiner announcements Organise Consulting Service Line networking events such as breakfasts Support Consulting Service Line updates and forums Project business change activities - as required Support change initiatives at Service Line level with support from relevant members of the Practice/Operations/HR team teams as appropriate. e.g. Chairman’s awards, Service Line forums, actions from internal working groups What we are looking for The successful person will be a confident, pro-active organiser with excellent communication skills. You are keen to meet the business and staff demands. Knowledge and Skills: Basic knowledge of L&D and Communications best practice Flexibility and ability to manage a varied workload Good relationship and communication skills, flexible and adaptable Attention to detail (quality and compliance) Ability to carefully message to individuals (verbally and/or in writing) Technology: Microsoft (Excel Skills, PowerPoint, Outlook) SharePoint skills Agresso To apply for this role you will be either have an existing Security Clearance or be able to gain Security Clearance. You may be required to get the highest level of Security Clearance. |
| Salary or rate: | £25k-£27k |
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2i Recruit Reference 2i1747
| Job type: | 09:00 to 17:30 |
| Title: | Office Administrator |
| Reference: | 2i1747 |
| Location: | Guildford |
| Working hours: | 09:00 to 17:30 |
| Description: | Office Administrator - Guildford - £18,000 to £22,000 This small start up company has got an exiting opening for an Office Administrator within their Guildford office. The role will require the successful candidate to take control of the administrative, reception, market research, customer liaison and schedule management functions. Principal Duties and Responsibilities: Representation of the company in a professional manner at the Surrey Office Full responsibility for the administrative function Manage office phones and email correspondence Data Entry and management of company’s Databases and CRM Market research Scheduling and coordination of company’s Training programmes Customer liaison and management of customer queries on a daily basis Act as a facilitator for Sales Representatives, arranging meetings, booking accommodation, presentation preparation, documentation Management and maintenance of Executive schedules Personal Characteristics and Experience Profile Required: Previous experience in a similar role Proficiency in MS Word, PowerPoint, and Excel Excellent typing skills Excellent organisational skills and the ability to multitask Excellent written and spoken communication skills Fluent English Ability to work as part of a team in a challenging environment Desirable Knowledge of Apple MAC Operating Systems Previous knowledge of planning, co-ordinating and interpreting Market Research information Knowledge of CRM systems |
| Salary or rate: | 18k to 22k |
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2i Recruit Reference 2i1716
| Job type: | 9 - 5pm |
| Title: | Administrator |
| Reference: | 2i1716 |
| Location: | Godalming |
| Working hours: | 9 - 5pm |
| Description: | Administrator, Godalming 18k This is an excellent opportunity to join an established company in the heart of Godalming. You will be working in the order processing department and due to increased business they are looking to take on an extra person. Duties will consist of:- Checking orders Order processing Liaising with suppliers Database work Sales administration General ad hoc duties. Switchboard cover once a week. Key requirements You will be conversant with databases and be a team player and be happy working on the phone as well as on the computer. |
| Salary or rate: | £17,000 to £18,000 |
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2i Recruit Reference 2i1712
| Job type: | 09.00 to 17.30 |
| Title: | Receptionist/Office Administrator |
| Reference: | 2i1712 |
| Location: | Godalming |
| Working hours: | 09.00 to 17.30 |
| Description: | Receptionist/Office Administrator - Godalming - £16,000 - £18,000 A fantastic opportunity for a personable, well organised and efficient office administrator to join a friendly company offering a role with long term development and potential to be an integral part of a team. The role Being first point of contact for all visitors Answering and managing the phone system Stationery and stock ordering Copying, filing and printing Franking and distributing mail Ad hoc Financial administration Ad hoc HR administration The Person An enthusiastic individual who appreciates the importance of doing a role like this to a very high standard Good computer skills Experience in a similar or relevant job role Good numeracy Excellent written and verbal communication This role could appeal to professionals with a variety of experiences so please do apply if you feel you have the dedication and work ethic to be a long term success at a friendly and professional organisation. |
| Salary or rate: | 16 to 18k |
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2i Recruit Reference 2i1699
| Job type: | 9 - 5.30pm |
| Title: | Administrator |
| Reference: | 2i1699 |
| Location: | Godalming |
| Working hours: | 9 - 5.30pm |
| Description: | Internal Resourcing To respond promptly to Project Manager requests for resource allocation with full responsibility for decision-making on internal or external associate allocation to projects. To recommend which consultants are allocated to which projects based on availability, expertise and development needs in conjunction with the Client Manager, the Project Manager and the Team Leaders. Potential conflicts to be referred to the Director of Consulting Services when necessary. To liaise with Project Managers, Client Managers and Administration to ensure that client invoices are raised in a timely and accurate fashion. To ensure Job sheets are completed and stored in the client file, on the server, for preparation of client invoices. To produce and maintain all necessary documentation and records relating to materials developed and chargeable time worked, on behalf of clients. To manage the consultant capability matrices and review these on a regular monthly basis with MCs to ensure clarity of individual expertise and areas for developmental focus. Additional activities supporting the allocation and co-ordination of internal and external consultancy resources. External Resourcing of Associates To act as a point of contact for all associate enquires to the company. Keep CVs centrally and liaise with Director of Consulting Services as required on potential suitability of candidates. To identify when external associates are required and to agree who will be assigned, what their role will be and what fees are appropriate, taking into account the type of work, availability, seniority and location. Maintain appropriate records of this. To proactively encourage consultants to consider the use of external associates on certain projects to avoid excessive delivery exposure of internal staff, allowing sufficient time for sales activities. Prepare ‘active’ list of associates to share with all consultants on monthly basis with summary around cost, quality and expertise - for discussion with Director of Consulting Services. To manage associate contracts and invoices in consultation with consultants to ensure accurate charging has been achieved. To liaise with external suppliers to provide role players / actors when required, to provide details of the role, venue and times and to arrange for training if required. To agree rates and to ensure these are reflected in client invoices. To support the planning and delivery of associate networking events to raise the profile of the company and allow associates to meet with company staff. These could involve a learning lunch hosted by an internal consultant or associate. Consulting Support Project administration for larger projects which require greater element of preparation of materials/ resources, eg arranging dates, collating consultants’ materials with the administration department. Provision of support for making travel arrangements and booking venues. To ensure, in conjunction with IT that any equipment necessary for client assignments, such as laptops and projectors, is booked, delivered and returned as appropriate. Actual shipping will be arranged by the Administration team. To ensure, in conjunction with the Administration team, that all materials and consumables are identified for client assignments and shipped to the appropriate venues in good time. This is particularly true of ‘bought-in’ or longer lead-time items. The actual shipping of these items and the control of high volume materials such as paper and binders will be handled by the Administration team. To support consultants in undertaking research on prospects in advance of sales meetings, assisting with the preparation of sales meeting materials, client workshop materials and other support to consultants as required. To attend client delivery events such as training events to help build awareness of the company delivery areas and build knowledge. To help at company events where needed to get more experience and client contact. Through liaison with the Administration team in the main building, ensure a smooth running office and provide assistance with office admin on occasions, eg general domestics for the office: milk, stationery, printer cartridges, paper supplies for office. General support role for sorting out problems with facilities and IT issues through liaison with the Facilities Manager and IT Administrator Person Specification Key Attributes This role requires the following key attributes:- · Excellent personal organisation - an organiser. · Ability to use initiative. · A customer service orientation. · A conscientious approach. · Sound judgement. · Diplomacy and persuasion. · High work standards and attention to detail. And will require the person to be:- ·Of Graduate or equivalent calibre. ·Well spoken / well presented. ·Confident interacting with more senior colleagues. ·Friendly and approachable. ·Conscientious and willing to learn. ·Able to work in a team. ·Flexible, enjoying variety. Skills ·Computer literacy in MS Office, (particularly Excel) Outlook, MS Project ·Project management skills. |
| Salary or rate: | £20,000 to £22,000 |
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