Administrator – Godalming

Salary:£21,000 - £24,000

As administrator, you will support the Operations Manager in delivering an excellent service both internally, and to clients, in the planning, preparation and delivery of the product to events.

Duties and Key Responsibilities:

  • Coordinate crew travel and equipment shipping logistics, finances and resources for projects
  • Research client/country background, liaise with embassies and consulates for correct import and export procedures, visas, immunisation advice.  Check with FCO for up to date travel advice
  • Total financial management of each project, including budgeting, recording all expenditure, authorising supplier invoices and sending accurate records to enable Finance to prepare accurate and timely client invoices
  • Help the Operations Manager where necessary with scheduling all resources needed to deliver events i.e. crew schedule, keypad and other equipment schedules, vehicle allocations, laptop schedule
  • Prepare, submit and manage documents
  • Be proactive with ensuring that all freelance event specialists have all the equipment and information needed to deliver the events they are booked for, this will include arranging delivery/collection of equipment in a timely and cost effective manner
  • Advise the Sales Team where necessary with cost and logistical information to enable them to quote and advise the client accurately during the sales process
  • Liaise with partners regarding upcoming events, book equipment where necessary, ensure orders are made with sufficient lead time
  • Arrange the printing of client branded delegate labels for and order lanyards when necessary – ensure quality and accuracy is maintained
  • Advise on, coordinate and arrange the crew travel and equipment shipping logistics for all team events
  • Maintain a positive and proactive relationship with both freelance and in-house event specialists.
  • Maintain a positive and proactive relationship with current suppliers
  • Build and maintain a rapport with all of your clients, internal and external
  • Work closely with the Operations Manager to ensure clients receive the best possible service at all times

General Administration

  • Part of the team answering telephone calls and direct as necessary
  • Help the Operations Manager with any office building matters that may arise
  • Be proactive with regards to any office supplies needed
  • Attention to detail and accuracy
  • Comfortable with technology
  • Excellent organisational and multi-tasking skills
  • Ability to effectively communicate on all levels and across functions
  • Team player and collaborative

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now


Would you like to discuss this role further?
Speak to the 2i Team: 01483 414719

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