Float Legal Secretary

Location:Float
Salary:£25,000 - £29,000
Type:Permanent
Sector:Legal

A great opportunity for an experienced Legal Secretary to assist one of the leading South East Law firm as a float Secretary.

The Role: The Float Secretary will provide secretarial cover across offices and all of our specialisms and needs to live within travelling distance therefore of all of our offices based at Wimbledon, Fulham, Leatherhead, Epsom, Reigate and Guildford within property, family and private client, they will also offer cover in Employment Law and Dispute Resolution but do not need previous experience within those specialisms.

Legal Secretaries are expected to use a high degree of self-management and initiative to provide direct support to Fee Earners to enable them to operate at optimum efficiency.

Responsibilities

  • Prepare correspondence and documents through audio-typing and word processing.
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Prepare mail and enclosures for dispatch.
  • Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
  • Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earner.
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
  • Prepare correspondence and documents through audio-typing and word processing.
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Prepare mail and enclosures for dispatch.
  • Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
  • Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earner.
  • Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
  • Provide support to other secretaries as required.
  • Provide guidance to junior and temporary secretaries when required to do so.
  • Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • Ensure the confidentiality of all the firm’s and clients documentation and information.
  • Undertake on-line form filling requirements
  • Operate the Firm’s Case Management System
  • Maintain or improve on the current standards of document presentation
  • Consider improvements to the efficiency of the department.
  • Undertake other duties as from time to time required

 

Essential personal qualities and attributes

  • Substantial previous Legal Secretarial experience including at least 2 years’ experience in the specialist area
  • Advanced IT skills in relevant packages
  • High accuracy levels
  • Communicates professionally with clients both on the ‘phone and personally
  • Provides good customer care
  • Demonstrates a pro-active approach to work and clients
  • Progresses client matters without supervision and in the absence of the fee-earner
  • Takes on other tasks
  • Demonstrates ability and willingness to:

o Work to deadlines

o To cope under pressure and use initiative to prioritise work-loads effectively

o Work as part of a team

  • Demonstrates clear commitment to the Firm and a genuine interest in legal work
  • Has a good attendance record year on year
  • Demonstrates a positive attitude.
  • Knowledge of Evolution

 

Desirable skills, knowledge and abilities

  • Prior knowledge of Aim / AXXIA or other case management systems
  • Knowledge of law / legal practices

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now





    CV*


    Would you like to discuss this role further?
    Speak to the 2i Team: 01483 414719
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