Float Secretary – Guildford

Salary:£25,000 – £28,000
Sector:PA & Secretarial

The float secretary plays a vital role in the everyday workings of the firm to support legal professionals across all departments on an ‘as needs’ basis.

The below list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position.

Specific areas of responsibility:

  • Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel, Workshare, BigHand and other relevant technology, such as PowerPoint and Laserforms
  • Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation
  • Prepare, collate and index legal documents
  • Prepare all necessary documentation to support Lawyer business trips
  • Assist in the preparation of PowerPoint pitch documents when required
  • Act as the point of contact in Lawyers absence, as required
  • Support the billing process e.g. ensuring that the bill is sent within agreed time and answering simple client queries
  • Undertake online searches, as required
  • Adding client information to the relevant database
  • Updating team procedures and providing detailed handover notes, as required
  • Assist in answering telephone calls promptly at all times
  • Provide cover for other secretaries during breaks, absences and busy periods
  • Proactively seeking work to assist other team members during quieter periods
  • Administrative Support
  • File management
  • Undertake photocopying/scanning of confidential documentation
  • Manage emails and carry out management of e-post and correspondence (internal and external), including drafting replies to routine correspondence when required
  • Organise and support all travel arrangements
  • Keep lawyer’s diaries up to date in Outlook
  • Arrange internal and external meetings, liaising with reception as required

Qualifications and Experience

  • Intermediate knowledge of Word and Outlook 2010
  • Intermediate formatting skills
  • Intermediate knowledge of PowerPoint and Excel
  • Secretarial qualifications, either RSA or Pitmans and/or a recognised secretarial diploma
  • Proven experience of working as a secretary in a legal environment
  • Knowledge and experience of legal proceedings and documentation
  • Advanced knowledge of Word, Excel and Outlook 2010
  • Advanced formatting skills

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now


Would you like to discuss this role further?
Speak to the 2i Team: 01483 414719

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