HR Compliance and Systems Manager – Godalming

Location:Godalming
Salary:£28,000 - £30,000
Type:Permanent
Sector:HR

Responsible to:  Director of Human Resources

Internal Relationships:   All Staff – in particular other members of the HR Team, Director of Finance & Strategy, Payroll team, Heads of departments and Reception

External Relationships:  Candidates applying for job vacancies, online systems providers

1 – Overall Purpose of the Job

Responsible for ensuring HR compliance, and management of the HR databases and short-term appointments, volunteer and contractor appointments.  In conjunction with the rest of the HR Team, where knowledge and time permits, provide advice, support and administration on employment-related matters.

2 – Main Duties

Compliance

  • Acting as the first point of contact for all general HR compliance queries, resolving and escalating where appropriate
  • Ensuring that the systems for recording HR compliance matters are regularly monitored and kept up to date
  • Working closely with departments, line managers and heads of department to understand and implement policies and procedures
  • Ensuring that all compliance checks required under ‘Safer Recruitment’ and other relevant legislation are completed and recorded
  • Supporting HR Managers at busy times
  • Ensuring contractors are properly registered as self-employed for HMRC purposes or PAYE on staff payroll

Systems

  • Managing the HR data, its integrity and relevance, ensuring the system remains fit for purpose, that staff can access it either through the Employee Self Service or Manager Self Service portals

Staff Recruitment

  • For selected departments, managing recruitment processes from identification of needs to selection and appointment of candidates

Administration

  • Ensuring all recruitment and leaver-related administration is carried out promptly
  • Maintaining electronic filing systems for ease of information retrieval, and arranging the archiving of material on a regular basis
  • Ensuring that all payroll-related information is passed in a timely manner to the Payroll team
  • Attending formal meetings (eg disciplinary, grievance, other) taking notes/minutes as required

Staff Training and Development

  • In association with the Training Manager and line managers, ensuring all induction and mandatory training is scheduled and followed up in a timely manner
  • Assisting employees and managers to make the best use of the database and management tool

Projects/Project Management

  • With the rest of the HR Team, implementing a new web-based recruitment system

3 – Supervisory and Managerial Responsibilities 

Responsible for purchases within a pre-authorized budget, for eg recruitment advertising, recruitment agency fees, application for DBS checks etc.  Attendance at various management meetings when required, to deputise for the Director of Human Resources, eg. Compliance Committee, Data Protection Committee, Support Heads of Department.

Systems and Software in use in the HR Department, include:

  • Microsoft Office 365 – Word, Excel, Powerpoint, Outlook
  • Midland (HR database) – training can be provided on the system if the jobholder is not familiar with it in the first instance
  • Variety of online HR compliance platforms

4 – Knowledge and Skills Required

Relevant Experience/Knowledge & Technical Competencies

ESSENTIAL

  • IT proficient, particularly with Microsoft office
  • Experience of undertaking a wide range of complex tasks, often with a high degree of autonomy
  • Experience of drafting correspondence which is grammatically correct and to a high standard of English
  • Track record of working in a customer-service oriented environment using strong administration skills

DESIRABLE

  • Operational knowledge of managing databases
  • Experience of working in a regulated environment
  • HR technical knowledge to ensure compliance with legislation

 

Personal Competencies / Skills

ESSENTIAL

  • Thrives on attention to detail
  • Flexible and adaptable to changing and occasionally conflicting priorities, capable of working under pressure
  • Excellent communicator – verbally and in writing
  • A completer-finisher
  • Team player with a ‘can do’ attitude
  • Highly organised and ability to understand detailed information
  • Positive and effective interpersonal skills such as tact, diplomacy and empathy
  • Self-confident and assured
  • Utterly discreet and respectful of the need for confidentiality and sensitivity
  • Ability to compile and interpret statistical data and communicate it in a professional and understandable manner

5 – Special Working Conditions  

 This is a full-time role, 37.5 hours per week, Monday-Friday. Jobholder will cover/ provide backup for other members of the HR Department.

 

 

 

 

Apply now





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Would you like to discuss this role further?
Speak to the 2i Team: 01483 414719

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