Legal Secretary – Commercial Real Estate

Location:Guildford, Surrey
Salary:£28,000 - £32,000 per annum
Type:Permanent
Sector:Admin and Secretarial

Our professional services client is looking for someone to provide a first-class professional support service to their Real Estate team, resulting in the overall team operating smoothly and efficiently.

Areas of responsibility

Lawyer/client support

  • Diary management, meeting arrangements and general support
  • Act as the point of contact for clients in the Partners absence, as required, and liaise with them on an ad-hoc basis, as requested by the Partner
  • Assist in answering telephone calls promptly at all times
  • Support the billing process e.g. ensuring that the bill is sent within agreed time, answering simple client queries and liaising internally and progressing necessary follow-ups throughout the billing process
  • Organise and support all travel arrangements

Team support

  • Support with internal projects relating to the team, or operational matters, as required

Document management/document production

  • Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel, Workshare, BigHand and other relevant technology, such as PowerPoint and Laserforms.
  • Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation.
  • Prepare, collate and index legal documents and court bundles.

Administrative Support

  • File management
  • Undertake photocopying/scanning of confidential documentation
  • Manage team emails and carry out management of e-post and correspondence (internal and external), including drafting replies to routine correspondence when required

Qualifications and Experience

  • A minimum of 5 GCSEs (or equivalent) including English and maths GCSE at Grade C and above
  • Intermediate knowledge of Outlook and Word
  • Intermediate formatting skills
  • Intermediate knowledge of PowerPoint and Excel
  • Good numerical skills
  • Excellent English and grammar
  • Proven ability to learn new IT systems, internal processes and procedures
  • Proven experience of working as a secretary within the legal environment, with knowledge of legal proceedings and documentation
  • Proven experience implementing and utilising a robust follow-up system in relation to client billings

Personal attributes

  • Resilient and calm with a confident and professional demeanour
  • Good interpersonal and communication skills are essential
  • Proven ability to demonstrate effective time management skills and the ability to prioritise a varied workload appropriately
  • Proactive and self-motivated, demonstrating the ability to use initiative
  • Proven ability to be a team player
  • Proven ability to build a positive rapport with clients and other employees
  • Excellent organisation and administration skills
  • Excellent accuracy and attention to detail
  • Flexible work ethic to meet the Firms requirements

The Opportunity

Reward

  • Competitive base salary
  • Pension Scheme (5% employer contribution)
  • Private medical insurance
  • Permanent health insurance
  • Life assurance
  • Travel option to apply for an interest free loan for a season ticket or parking permit
  • Enhanced maternity/paternity pay (after sufficient service)
  • Comprehensive flexible benefits package including:
  • Critical illness insurance
  • Buy/Sell holiday scheme
  • Dental insurance

Apply now






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    Would you like to discuss this role further?
    Speak to the 2i Team: 01483 414719
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