Paralegal – Commercial Property – Guildford

Salary:£21,000 - £26,000

Job Overview

To provide secretarial, administrative support and assist with draft documents as necessary. Through internal and external client service, team work, initiative, communication and self-management act as an ambassador for the Department and firm at all times.


The key responsibilities will include but will not be limited to those outlined below.


Financial Management

  • Record time as agreed with the fee earner dealing with a case of which you support.


Technical ability and knowledge management

  • To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures.
  • Deal with post completion formalities including liaising with the Land Registry and Companies House.
  • Assist in the preparation of financial statements for clients.
  • To administer files to include opening, closing, storage and retrieval.
  • To make appointments, arrange meetings, book rooms for clients and staff as requested, organising refreshments as necessary.
  • To undertake overflow secretarial work for other secretaries in the Department or elsewhere and support and assist the Department trainee when relevant.
  • To maintain up to date knowledge through relevant publications and updates, and
  • undertake any specific training to improve or enhance skill base as requested.
  • To develop and improve internal knowledge management systems as appropriate to
  • increase productivity and improve client service.


Client Management

  • To promote the vision of the firm and its values when dealing with clients.
  • To provide a high quality, professional service to clients and staff in person or on the phone by responding in a prompt, diplomatic and appropriate manner to their needs and/or requests.
  • To keep all current files 100% accurately up to date.
  • To support the business development activities of the Department.
  • To accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences.
  • To proactively assist as requested with Departmental marketing and networking events.




People Relationships

  • To communicate at all times in a clear, polite and calm manner to clients, work colleagues and others and respect their views and the contribution they make.
  • To attend Commercial Property Departmental meetings.
  • To ensure that standards of quality and the reputation of the firm are maintained at all times.
  • To support the effectiveness of the team by being positive and co-operative with all team members particularly the support staff.



If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now


Would you like to discuss this role further?
Speak to the 2i Team: 01483 414719

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