Post Exchange Executive

Location:Guildford
Salary:£22,000 - £28,000
Type:Permanent
Sector:Legal

Our client is seeking a Post Exchange Executive to provide direct support to his/her fee earner(s) to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The jobholder is expected to use a high degree of self-management and initiative.

Key duties

Deal with all post exchange work and correspondence including:-

  • Preparation of Certificate of Titles for signature by fee earners, Transfer Deeds, carry out all pre-completion searches, deal with replies to requisitions, prepare forms (undertaking relevant money laundering checks, where appropriate)
  • Completion formalities and prepare completion statements for both clients and buyer’s solicitors.
  • All post-completion formalities including Registration and Land Registry Forms.
  • Undertaking on-line form filling requirements including SDLT forms
  • Obtaining information from local authorities and other organisations
  • Generation of suitable client care correspondence
  • Comply with and administration of Firm’s file closing procedures
  • Updating Online Portal Management systems
  • Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
  • Attend to clients and agents both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care: including updating clients and agents; chasing clients , other side, Lenders and organisations for information.
  • To assist the Residential Property department generally as and when required
  • Give guidance/assistance to junior members of staff
  • Assisting Residential Property with marketing.
  • Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • Ensure the confidentiality of all the Firm’s and clients’ documentation and information
  • Operate the Firm’s Case Management System
  • Maintain or improve on the current standards of document presentation
  • Consider improvements to the efficiency of the department.
  • Undertake other duties as from time to time required

Essential skills, knowledge and abilities (Competencies)

  • Legal background with specific experience in Commercial Property/Residential Property
  • Advanced IT skills in relevant packages
  • High accuracy levels

Qualifications and skills

  • Legal background with specific experience in Commercial Property/Residential Property
  • Advanced IT skills in relevant packages
  • High accuracy levels
  • Communicates professionally with clients, agents and others involved in the conveyancing process, both on the ‘phone and personally
  • Provides good customer care
  • Demonstrates a pro-active approach to work and clients
  • Progresses client matters without supervision
  • Demonstrates ability and willingness to:

o work to deadlines

o to cope under pressure

o use initiative

o prioritise work-loads effectively

o work as part of a team

  • Demonstrates clear commitment to the Firm and a genuine interest in legal work
  • Has a good attendance record year on year.
  • Demonstrates a positive attitude.

Desirable skills, knowledge and abilities (Competencies)

  • Prior knowledge of Evolution or other case management systems
  • Knowledge of law / legal practice.

If you have not heard back within 5 working days, then unfortunately on this occasion you have not been successful.

Apply now





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