Travel Coordinator – Guildford

Salary:£25,000 - £30,000

Our client based in Guildford are looking for a Travel Coordinator to join their professional team.

Specific Responsibilities:

  • Coordinate, manage and administer UK & EU business travel bookings;
  • Managing the company owned flats for overseas employees and visitors. Including managing cleaners, “spot visits”, the bookings and ensuring company flats are kept to a high standard at all times;
  • Coordinate the purchasing of business cards for all EU employees;
  • Conduct any training on the Concur system for staff, approvers and assistants and be the “Go To” person for any Concur related enquiries and provide Concur system support to EU staff;
  • Build relationships and be the main point of contact for Concur 
  • Assisting with booking of car transfers and taxis etc. for staff, and assisting with hotel bookings for travelling overseas visitors as and when required;
  • Reporting on any “out of policy” spend or approvals for Travel & Expense claims and ensure that the necessary authorization procedures are adhered to;
  • Produce quarterly travel and expense reports for cost centre owners and CFO
  • Liaise with employees to assess requirements and produce complex travel itineraries for employees;
  • Communicate with the assigned external travel provider to confirm bookings;
  • Reconciling any invoices and submitting any PO’s where necessary on travel related items;
  • Produce weekly and monthly travel reports for the executive team and management;
  • Coordinating corporate rates with suppliers including airlines and hotel chains;
  • Liaising with and providing back up for Group Travel Coordinators in the USA

Corporate credit Cards

  • Producing a monthly Group Executive report on all EU cardholders and approvers;
  • Ensuring all credit cards are administered to employees correctly;
  • Distribution of new credit cards;
  • Keeping an up to date record of corporate card holders;
  • Ensuring the audit logs are completed and signed off with correct back-up
  • Making sure all credit card holders are aware of company policy, and ensuring company policy is signed by employee upon delivery of their corporate credit cards;
  • In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Skills Required:

  • Understanding of Travel practices and Policies
  • Previous experience in booking of travel
  • Previous admin experience for a minimum of one year
  • Good work ethic – willing to do all tasks
  • Professional telephone and personal manner
  • Smart appearance
  • Excellent attention to detail with effective coordination skills
  • Team player


If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now


Would you like to discuss this role further?
Speak to the 2i Team: 01483 414719

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