Administrator

Our client is seeking an organised and detail-oriented Administrator to join their growing Head Office team. This is an excellent opportunity for an experienced administrator or document management professional with construction industry experience to play a key role in supporting multiple projects across the business. Responsible for managing project documentation, drawings and records throughout the project lifecycle, you will work closely with project teams to ensure information is accurately maintained, distributed and archived in line with company procedures. The successful candidate will possess strong organisational and IT skills, experience using document management systems, and the ability to thrive within a busy, fast-paced office environment whilst delivering exceptional attention to detail.

Company Benefits:

• Long-term opportunity within a growing and successful organisation.
• Work within a friendly and supportive Head Office team.

Key Responsibilities:

• Ensure all project documentation is correctly filed within the Project Directory, maintained accurately and updated to the latest revision.
• Manage the distribution of project documents and drawings, both electronically and in hard copy format, ensuring timely delivery to the relevant parties.
• Act as the main point of contact for all drawing and documentation-related queries.
• Maintain accurate records and ensure project information is recorded and retained within the company’s Microsoft Dynamics CRM project management system.
• Prepare Site Files ahead of project commencement, including drawings, Health & Safety documentation and site signage.
• Archive completed projects and historical documentation in line with company procedures
• Support project teams with document management and document control activities throughout the project lifecycle.
• Collect project information and compile comprehensive Operation & Maintenance (O&M) Manuals for client handover.
• Assist the wider Head Office team with administrative and office support duties as required.
• Ensure document control procedures are consistently followed, and information remains accurate, accessible and up to date.

Experience and Skills Requirements

• Previous experience working as an Administrator or within a document management role.
• Experience within the construction, refurbishment, building or related sectors.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong working knowledge of SharePoint and electronic document management systems.
• Previous experience using Microsoft Dynamics CRM or similar project management software would be advantageous.
• Ability to work effectively both independently and as part of a team.
• Own transport is required.
• Strong administrative and organisational abilities with the capability to prioritise workloads effectively
• Comfortable working within a fast-paced office environment
• Strong IT literacy and confidence learning and using new systems
• A proactive, professional and reliable approach to work

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.