Pensions Administrator

Location:Godalming
Salary:£25,000 - £30,000
Type:Permanent
Sector:Administration

Our client is an established independent financial services firm who provide individual self-investment services, now seeking a new member of their team in Pensions Administration.

This is a company that has grown through its excellent reputation with clients. With many long standing staff it continues to grow and progress

Scheme Establishment

  • Preparing all necessary documentation for the Consultant to present to the clients.
  • Collating information on prior schemes and preparing first draft analysis of clients other pension arrangements.
  • Setting up scheme current/deposit accounts (if required).Obtaining transfer value quotes and organising transfers agreed by the consultant from prior schemes.
  • Drafting submission for approval of the scheme to the Inland Revenue for SSASs.
  • Following up to ensure that IR approval is obtained for SSASs
  • Carrying out all other administrative tasks on the establishment checklist.
  • Drafting standard deeds and liaising with solicitors thereon as necessary.
  • Attending to scheme registration.
  • Issuing certificates in relation to the receipt of contribution.
  • Ensuring tax relief is reclaimed from Inland Revenue.
  • Providing information to accountants in relation to transfer in specie cases.

Scheme Reviews

  • Preparation of standard client letters/Consultant reminders to initiate regular scheme reviews (annually, unless a different frequency has been agreed with the client).
  • Assisting Consultants in reminding the client about the payment of contributions before each year-end and advising on any variations in contribution levels. Chasing clients where necessary.
  • Carrying out all administrative tasks on the year-end checklist. Includes reviewing and maintaining life cover arrangements.
  • Assisting Consultants in preparing advice on special situations as and when required, such as rearranging SSAS resulting from sale of clients company, winding up SSAS/SIPPs etc.
  • Collating information on prior schemes as required by consultants.
  • Maintaining Database Records
  • Ensuring all required data is obtained, then promptly and accurately entered/maintained on the Company’s database system.
  • Printing and reviewing regular routine data reports to identify, and deal with, missing/anomalous data.

Investment/Borrowing Transactions

  • Assisting Consultants by researching and/or obtaining quotations for investments.
  • Preparing and processing paperwork for deposits, stock market investment, property and other investments.
  • Preparing loan documentation.
  • Calculating loan interest when due, billing it where necessary, and monitoring receipt.
  • Liaising with Consultants to monitor closely all investment/loan/property transactions parties to ensure no breach of limits/legal requirements.
  • Liaising with Consultants to monitor closely all transactions with members and/or connected parties to ensure no breach of legal requirements.
  • Inland Revenue Correspondence and Reportable Transactions
  • Organising the reporting of all PSO Reportable transactions within the statutory deadlines.
  • Tax Matters
  • Processing Self-Assessment tax returns
  • Preparing and submitting Tax reclaims, and ensuring the reclaim is received.
  • Making applications for registering schemes for VAT when requested.
  • Preparing and submitting scheme VAT Returns.
  • Ensuring VAT payments/refunds made on time.
  • Retirement Shortly before retirement, collating information to enable Consultants to establish the clients requirements. Includes drafting retirement letters, benefits statements, organising buy-out quotes, and all other administrative tasks on the retirement checklist. At retirement, organising the payment of lump sum and/or pension benefits.
  • Post retirement, collating information for annual pension review.
  • Scheme Accounts, Trustees Reports and Actuarial Reports
  • Liaising with accountants to obtain and check pension scheme accounts.
  • Preparing trustees reports within agreed office timescales.

Pensioneer Trustee Responsibilities

  • Assisting Consultants to ensure that the client/members adhere to the rules of the scheme, and any applicable aspects of Pensions legislation/Inland Revenue practice.
  • Preparing documents for Consultants to sign on behalf of the relevant Professional Trustee Company, in the capacity of scheme trustee.
  • FURBS – Organising documentation to establish FURBS.
  • Organising payment of benefits in conjunction with consultant.
  • Organising winding up of FURBs in conjunction with consultant.
  • Advice to Brokers
  • To undertake such administrative work as delegated by the consultant.
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