Administrator

Location:Bracknell
Salary:£28,000 - £35,000
Type:Permanent
Sector:Admin & Office Support

Our professional client, located in Reading, is actively searching for an experienced Administrator to join their dynamic and closely-knit team. The perfect candidate will have excellent organization and attention to detail, be a strong typist and have good Microsoft Office skills.

 

Company Benefits:

  • Private healthcare
  • Bonus scheme
  • Competitive pension scheme

 

Key Responsibilities:

  • Assist in identifying, assessing, and mitigating potential risks associated with law cases and firm operations.
  • Contribute to the development and implementation of risk management and compliance policies.
  • Assist in reviewing the client intake process by conducting due diligence on potential law and private client clients, ensuring compliance with anti-money laundering (AML) and Know Your Customer (KYC) requirements.
  • Stay abreast of changes in law regulations and standards to ensure ongoing compliance.
  • Organise and assist in conducting training sessions for staff to enhance awareness of risk and compliance issues.
  • Maintain accurate and up-to-date records related to risk assessments, compliance activities, and client due diligence.
  • Ensure strict confidentiality and compliance with privacy regulations concerning sensitive information.
  • Provide support during internal and external audits related to cases and compliance activities.
  • Prepare files upon receipt of complaints, ensuring all necessary documentation is organized and accessible.
  • Draft and prepare a comprehensive chronology of events for each case associated with a complaint.
  • Assist in the preparation of acknowledgment letters to complainants.
  • Support the preparation of Final Response letters to address and resolve complaints effectively.
  • Maintain the Complaints Register, ensuring accurate and up-to-date records are kept.
  • Provide administrative support for the complaints process, policy, and periodic reviews.
  • Offer administrative support for the Office Manual Index, ensuring it is well-maintained and accessible.
  • Assist in the review and updating of policies outlined in the office manual.
  • Assist in maintaining and updating templates within the ALB system.
  • Provide administrative support for the Compliance Register, including maintaining and reviewing it regularly.
  • Assist in maintaining and updating the Compliance Audit by Fee Earner (CAFÉ) Report.
  • Assist in maintaining and updating the Record of Write-off and Credits by Compliance (RWOCC) Report.
  • Provide administrative assistance for the preparation of weekly, monthly, billing, and COLP (Compliance Officer for Legal Practice) reports.
  • Assist in logging File and Peer Reviews, ensuring accurate documentation of feedback.
  • Support in arranging and scheduling File and Peer Reviews.
  • Provide administrative assistance in logging action points and following up on them.
  • Assist in reviewing High and Medium Risk reviews, ensuring compliance with established procedures.
  • Provide administrative assistance in logging and following up on action points.
  • Assist in preparing forms for continuing competence each year.
  • Provide administrative assistance in calling in and collecting completed forms.
  • Provide administrative assistance in preparing for mandatory training sessions.
  • Assist in rolling out and collating records for mandatory training compliance.
  • Offer administrative assistance and support for ad hoc Compliance tasks and projects.
  • Provide administrative assistance and support for ad hoc Health & Safety tasks and projects.
  • Support ad hoc Operational tasks and projects with administrative assistance.

 

Experience and Skills Requirements:

  • Bachelor’s degree in law, business, or a related field preferred but not a necessity.
  • Previous experience in a law firm, legal department, or compliance role preferred.
  • Strong analytical skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaboratively in a fast-paced law environment.
  • Proficiency in Microsoft Office Suite and other relevant software.

 

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

 

 

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