Legal Secretary

Location:Guildford
Salary:£30000 - £32000
Type:Contract
Sector:Legal

This is a great opportunity for a knowledgeable and friendly Senior Legal Secretary with litigation and team management experience to join our dynamic and fast-growing team who deal with all aspects of commercial, organisation and individual disputes. This role will be a 12 – 14-month maternity cover contract.

The focus of this role is to provide comprehensive legal secretarial and administrative support to a team of Lawyers and co-ordinate the provision of legal operations support for the department, as well as managing the departments secretarial support team.

Responsibilities

  • To administer files to include opening, closing, storage and retrieval in accordance with the firm’s management procedures
  • Accurately records information in the practice management system provided by Lawyer/s
  • Drafting of own letters, documents, and forms, to be checked by Lawyer/s using case management system and/or Microsoft Word as necessary
  • Daily diary management for themselves and Lawyer/s. Inputting important key dates and diarising when to chase for things
  • To make appointments, arrange meetings, book rooms for clients and colleagues as requested, organising refreshments as necessary
  • Able to deal with and respond to some correspondence in the absence of Lawyer on annual leave
  • Plan and book travel for Lawyer/s when required
  • Ensure that letters, telephone notes and file notes are accurately presented and formatted in a professional style and in line with company procedures
  • To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures
  • Ensuring files are maintained accurately and filing kept 100% up to date
  • To undertake any specific training to improve or enhance skill base as requested
  • To accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences
  • To assist clients with updates/progress on their cases
  • To proactively assist as requested with Departmental marketing and networking events
  • Go to person for file opening and general practice management queries
  • Responsible for Department specific training and queries for new starters
  • To manage the Department’s secretarial support team ensuring high quality, effective and efficient support is provided to the lawyers and broader team
  • Responsible for the coordination of work across the secretarial team, managing resource effectively to cover absence and periods of high workload, forecasting future challenges and requirements for the team
  • Schedule all department team and other meetings required by the Head of Department
  • Manage the holiday system for all support staff within the department ensuring adequate cover is maintained at all times
  • Manage the performance review process for support staff within the team in conjunction with the appropriate lawyer
  • Ensure any identified learning and development needs for the team are addressed
  • Support the HR team with recruitment and selection of new secretarial staff within the team
  • Liaise with the Business Support teams in relation to starters and leavers and general department administration
  • Champion the induction process for all new joiners within the support team
  • Continually reflect on work processes and practices to identify and effect process improvements within the department and/or firm more broadly
  • Create and maintain an up to date detailed guide for all departmental support tasks

Requirements

  • Previous Legal Litigation experience is essential
  • A strong Senior Legal Secretary with team leader experience
  • Advanced level of Word, Excel and Outlook
  • MOS Accreditation in Word Expert, Excel, PowerPoint, Outlook if required
  • To travel to other offices for regular catch up sessions with secretaries in the Department.

If you have not been contacted within 5 working days, then on this occasion you have not been successful.

Apply now





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    Would you like to discuss this role further?
    Speak to the 2i Team: 01483 414719
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