Legal Secretary

Overview

Our client is looking for a reliable and highly organised Legal Secretary to provide comprehensive support to solicitors and legal teams in a busy London law firm. The successful candidate will handle a variety of administrative and clerical tasks, ensuring smooth workflow and efficiency. This is a great opportunity for someone who prides themselves on attention to detail, strong communication and who enjoys being the organisational backbone of a legal practice.

Key Responsibilities

As a Legal Secretary, you will provide essential administrative and document production support to fee earners, ensuring the smooth running of day-to-day legal operations. Responsibilities will include:

• Typing, formatting, and proofreading legal documents, correspondence and court forms from audio dictation or draft

• Handling incoming and outgoing post and emails, distributing them to relevant team members

• Answering telephone calls professionally, taking messages and directing calls as necessary

• Opening, maintaining and archiving client files (physical and electronic)

• Preparing documents for client meetings and court submissions

• Filing, photocopying, scanning and binding legal paperwork and case materials

• Updating and maintaining legal databases and case management systems accurately

• Assisting with basic billing and invoicing, including preparing fee notes and expenses

• Managing diaries and booking appointments or meeting rooms for fee earners

• Liaising with clients, courts, and third-party contacts in a professional and confidential manner

• Providing secretarial cover and general support to other legal teams during busy periods or staff absence

• Ensuring all tasks are completed in line with compliance, confidentiality and data protection standards

 

Skills & Experience Required

• Previous experience as a Legal Secretary or in a similar legal administrative role (ideally 1‑3 years minimum)

• Strong typing, proofreading and document formatting skills

• Confident in use of Microsoft Office (Word, Excel, Outlook) and familiarity with legal case/document management software

• Excellent organisational ability and the capacity to manage multiple tasks and deadlines simultaneously

• A good telephone manner and strong written communication skills

• High level of discretion and maintaining confidentiality at all times

• Attention to detail and a proactive, “can do” attitude

Benefits

• Generous holiday entitlement plus bank holidays

• Pension scheme with employer contribution

• Opportunities for professional development and training