Sales Support

Location:Cranleigh
Salary:£25,000 - £30,000
Type:Permanent
Sector:Administration

Our niche client is looking for a Sales Administrator to join their busy organisation

To actively support sales, operations + accounting functions of the Company in order to

1. Allow the Sales Team more selling time.

2. To give the Customer the best service possible.

KEY RESPONSIBILITIES

  • Create proforma invoice for customer payment or for bank asset finance application.
  • Record and receipt customer payments.
  • Add new deal to the sales tracker.
  • Create a deal file in sharepoint and save all relevant details and paperwork in soft copy.
  • Agree the forex rate with sales on the transaction.
  • Email suppling dealer to request the scan copies of paperwork, check T+C’s.
  • Review daily with sales and save in folder.
  • Liaise with supplier & sales to co-ordinate and book collections.
  • Create a shared folder for the customer to share photos, invoices, paperwork etc
  • Payments on HSBC: Set up payments ahead of collection

Customer Communication enroute

  • Prepare email to introduce customer
  • Prepare the paperwork for clearing agent 10 days before the ship arrives

Accounting – Using Sage templates

  • Creating Proforma
  • Issue remittance receipts and monthly statements to customers
  • Convert proforma into sales invoices
  • Match payment reconciliation against debtors report

The ideal candidate will possess:

EDUCATION:

Minimum Maths & English GCSE ‘C’ or above.

KNOWLEDGE, SKILLS AND EXPERIENCE:

ESSENTIAL:

  • Exceptional communication skills – both written and oral, including strong presentation skills
  • Confident communicator both written and verbal. Happy to work with many nationalities.
  • UK driving license, own means of transport
  • A keen multi-tasker
  • Solid organizational skills
  • Proven administrator experience
  • Excellent numerical skills
  • Competent user of mainstream Microsoft applications.

DESIRABLE:

  • Knowledge of the automotive or export industry
  • Experience working in a sales environment

COMPETENCIES:

  • Comfortable working in a busy sales environment
  • Highly skilled at managing multiple priorities effectively.
  • Able to work independently with confidence and work as part of a team.
  • Highly effective Communicator across an international client base, using spoken, written and digital.
  • Efficiency – Ability to deliver to specific requirements in a timely manner
  • Flexibility/ Adaptability – Adapts easily to change and responds flexibly to a changing and evolving environment, provides momentum when driving change and involves others when building plans for change.
  • Resilience – Ability to work under pressure and manage personal effectiveness in face of challenge. Demonstrates an approach to work that is characterized by commitment, energy, tenacity and motivation.
  • Teamwork – Able to build and maintain effective working relationships with a diverse and multi-cultural workforce in a variety of locations, working cooperatively with others.
  • Relationship Building – Able to build and maintain working relationships. Focus on delivering a first class positive customer experience.
Apply now





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