HR Administrator

Location:Guildford
Salary:£23,000 - £27,500
Type:Permanent
Sector:HR

Our client is looking for a HR Administrator to provide a full HR Administration service to the HR department and to internal and external customers. Our client offers a creative and dynamic environment, blending excellence and professionalism alongside business innovation.

MAIN RESPONSIBILITIES:

  • Inbox management.
  • Managing and responding to emails in HR and Recruitment inbox escalating to the HR Officer where necessary.
  • Hold thorough knowledge of the HR policies and directing team members to them as required.
  • Signposting to other teams where needed (e.g. tax queries to payroll, login queries to IT).

Recruitment administration:

  • Posting job adverts on all recruitment sites and removing them once expired or fulfilled
  • Forwarding applications to line managers
  • Responding to indeed and linkedin applications requiring application forms
  • Confirming receipts of applications
  • Sending reference request emails and chase those outstanding on a weekly basis
  • Filing returned references and making line managers aware when individuals are ready to be interviewed
  • Sending interview confirmation emails
  • Keep a clear and up to date onboarding and recruitment tracker

Onboarding Administration

  • Sending new starter forms via email
  • Issuing DBS numbers for new starters via email
  • Obtain and keep record of entitlement to work for all new team members. Reaching out for new copies when expiry dates are reached for current team members.
  • Writing and sending contract documentation
  • Adding new starters to HRIS
  • Sending HMRC new starter forms to payroll
  • Make IT and Digital Education aware of new starters
  • Work with line managers to create first day plans and send first day plan emails to new starters

Key Performance Indicators (KPI’s):

  • Respond to or escalate all emails within the Hrrequests and recruit email boxes within 3 working days.
  • Chase outstanding references on a weekly basis, making line manager aware as soon as all references are received for a role
  • On an offer of role being made, send new starter documents and DBS information within 24 hours of the offer being made
  • Complete weekly chase emails for those with DBS checks approaching expiry
  • Check the no work for 12 months employees on a weekly basis, actioning as required

PERSON SPECIFICATION

  • GCSE (or equivalent) English and Maths
  • Proven experience within a HR Administrator role
  • Outstanding interpersonal skills
  • Interest in HR and employment law
  • Experience using HRIS systems

Desirable

  • Level 6 qualification (Degree or equivalent)
  • Experience working in a HR administration role.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Apply now





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