Personal Assistant

About the Role

We are seeking a highly organised and proactive Personal Assistant to provide day-to-day support to a dynamic and fast-paced professional based in Southampton. This is a varied and rewarding role for someone who thrives on keeping things running smoothly behind the scenes.

You’ll be managing a busy calendar, handling key administrative tasks and supporting across marketing and HR functions. This is an ideal position for someone who enjoys variety, has excellent attention to detail and can work with discretion and efficiency.

This is role is fully office based.

Key Responsibilities

• Diary & Calendar Management: Organise and maintain schedules, ensuring all meetings, deadlines and appointments are coordinated efficiently.
• Travel & Appointment Booking: Arrange travel, accommodation and meeting logistics.
• Marketing Admin Support: Assist with marketing tasks such as preparing presentations, updating databases and supporting campaign activity.
• HR Administration: Help with onboarding, maintaining HR records and scheduling interviews or meetings.
• General Administrative Support: Prepare documents, respond to emails and support with ad-hoc tasks as required.
• Internal Coordination: Liaise with internal and external stakeholders on behalf of the client to ensure clear communication and timely follow-up.

About You

• Exceptionally organised with a proactive, can-do attitude
• Proven experience in a similar PA, EA or administrative role
• Confident juggling multiple priorities and working to deadlines
• Strong communication skills both written and verbal
• Discreet, professional and trustworthy
• Comfortable working independently and taking initiative

Requirements

• Previous experience in a Personal Assistant or senior admin role
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with HR or marketing admin tasks is a strong advantage
• Excellent attention to detail and problem-solving skills
• Able to commute to Southampton as needed

This is a brilliant opportunity for someone who enjoys being the right-hand support to a busy professional and is looking for a long-term role where they can make a real impact.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.