Administrator

Our professional client, located in Reading, is actively searching for an experienced Administrator to join their dynamic and closely-knit team. The perfect candidate will have excellent organization and attention to detail, be a strong typist and have good Microsoft Office skills.

 

Company Benefits:

• Private healthcare
• Bonus scheme
• Competitive pension scheme

 

Key Responsibilities:

• Assist in identifying, assessing, and mitigating potential risks associated with law cases and firm operations.
• Contribute to the development and implementation of risk management and compliance policies.
• Assist in reviewing the client intake process by conducting due diligence on potential law and private client clients, ensuring compliance with anti-money laundering (AML) and Know Your Customer (KYC) requirements.
• Stay abreast of changes in law regulations and standards to ensure ongoing compliance.
• Organise and assist in conducting training sessions for staff to enhance awareness of risk and compliance issues.
• Maintain accurate and up-to-date records related to risk assessments, compliance activities, and client due diligence.
• Ensure strict confidentiality and compliance with privacy regulations concerning sensitive information.
• Provide support during internal and external audits related to cases and compliance activities.
• Prepare files upon receipt of complaints, ensuring all necessary documentation is organized and accessible.
• Draft and prepare a comprehensive chronology of events for each case associated with a complaint.
• Assist in the preparation of acknowledgment letters to complainants.
• Support the preparation of Final Response letters to address and resolve complaints effectively.
• Maintain the Complaints Register, ensuring accurate and up-to-date records are kept.
• Provide administrative support for the complaints process, policy, and periodic reviews.
• Offer administrative support for the Office Manual Index, ensuring it is well-maintained and accessible.
• Assist in the review and updating of policies outlined in the office manual.
• Assist in maintaining and updating templates within the ALB system.
• Provide administrative support for the Compliance Register, including maintaining and reviewing it regularly.
• Assist in maintaining and updating the Compliance Audit by Fee Earner (CAFÉ) Report.
• Assist in maintaining and updating the Record of Write-off and Credits by Compliance (RWOCC) Report.
• Provide administrative assistance for the preparation of weekly, monthly, billing, and COLP (Compliance Officer for Legal Practice) reports.
• Assist in logging File and Peer Reviews, ensuring accurate documentation of feedback.
• Support in arranging and scheduling File and Peer Reviews.
• Provide administrative assistance in logging action points and following up on them.
• Assist in reviewing High and Medium Risk reviews, ensuring compliance with established procedures.
• Provide administrative assistance in logging and following up on action points.
• Assist in preparing forms for continuing competence each year.
• Provide administrative assistance in calling in and collecting completed forms.
• Provide administrative assistance in preparing for mandatory training sessions.
• Assist in rolling out and collating records for mandatory training compliance.
• Offer administrative assistance and support for ad hoc Compliance tasks and projects.
• Provide administrative assistance and support for ad hoc Health & Safety tasks and projects.
• Support ad hoc Operational tasks and projects with administrative assistance.

 

Experience and Skills Requirements:

• Bachelor’s degree in law, business, or a related field preferred but not a necessity.
• Previous experience in a law firm, legal department, or compliance role preferred.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced law environment.
• Proficiency in Microsoft Office Suite and other relevant software.

 

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.